Total replacement with a more complete package? Check with clubs that are using NationBuilder.
Incremental changes and upgrades?
Modernize the appearance?
Move towards paperless systems.
Eliminate re-typing of information. Allow data transfers via spreadsheets and some copy-paste.
Absorb some functions (membership database, image database, email distribution lists, financial records). Add more admin users for specific functions.
The committee sends an email
Use a meaningful name
Host and participants videos on
Advanced:
Allow participants to join at anytime
Enable continuous meeting chat
Copy and paste the link into the reply email.
Add a reminder to your calendar.
Featured images are optional
Open the email
Open a new event
Copy-paste the title and description
Append (NL Members Only) to the title if necessary
Edit the description if necessary
Identify the organizer
Enter the date and times
Set maximum registrations
Set registrations to start 21 days before the event
Add 2 “Hike Reminder” emails, 2 and 4 days before the event.
Download attached photo and add it after the title and a 10px spacer.
Usually requested by the president from 7 pm to 10 pm
Video on for host and participants
Recording on in cloud
No waiting room
Allow participants to enter at any time
Host usually starts meeting and then transfers control to an attendee
Host emails recording confirmation email to president and secretary.
Up to end of Feb 2025
Field Trip Summaries in a friendly format
Cedarcroft featured on homepage
Reports posted
Continuing
PayPal data extracts
Chimney Swift admin
The webmaster is responsible for the operation and maintenance of the website. This means the webmaster is responsible for the appearance, usefulness, performance, availability, and security of the website. The most time-consuming duties are clerical – managing the online events, announcements, and new reports.
Website activity reports show the overwhelming importance to members of online event information and online registrations. Hundreds of members access each issue of The Cardinal online. Each year, hundreds join or renew memberships online. The website also provides an online source of information about the club and its activities.
As the club expands and more functions are added, website usage increases about 10% annually.
Two online input forms were added using the same software as the membership form. First, the Chimney Swift Monitoring Program’s monitors started submitting their observations to the website using a more user-friendly input form. Second, the Christmas Bird Count participants started submitting their observations to the website. This reduced the workload substantially for Pete Read, the coordinator.
The website was upgraded with new commercial grade email-handling software. It improves the reliability of emails sent from the website and alerts the webmaster of any failed deliveries. Up to 1000 emails per month include notifications, confirmations, and reminders to website users for events and online submission forms.
Submitted by Glenn Berry, Webmaster
Email or paper form received by Gail.
If email, Gail prints it to have hard copy.
Gail types data on each form into Hugh’s Microsoft Access database.
Gail deposits cheques. Who prepares the monthly report for Lesley of how much money is for each category (membership, tickets, donation, NAG, …)?
Lesley goes online to view PayPal receipts. Only the payee’s names and totals are visible.
Glenn produces a PayPal report on the first and fifteenth of each month by payee and category.
Orders for tickets are managed by Gail.
Orders for NAGs are forwarded to ???
Donations are acknowledged with a letter and receipt by ???
Hugh tracks the active memberships regulary.
Retain the paper form for now. Allow people to phone in their details.
Don’t replicate the paper form online. Split it into separate forms:
Challenge, how to we overcome the need for home address without storing email addresses on the website?
Are physical tickets needed at the Awards Banquet?
Are paper renew notices really needed?
Are physical membership cards really needed?
Proposal to monetize the website with a new class of online memberships
Software required will cost US$49 to US$149 annually depending on the final set of user requirements. We can trial the less expensive software for 7 days for free. Start with Restrict Content Pro.
Use mcilwraith.ca as the domain name
Brand as a Nature London website
Require $10 annual paid memberships with user IDs and passwords to access the website with the following popular online content
No physical membership cards. Instead of the member password on the back of their cards, they login with their email address and chosen password. They will prove their membership by showing the digital receipt that they received in the confirmation email.
To view the online calendar and register for events, these members must visit naturelondon.com.
Allow these members to
Do not include
Memberships last one year from the date of payment and can be renewed at any time.
These are the 2025 secured dates for the CGC based on requests. The changed /added dates have been entered into our bookings and confirmed by the Customer Service Department at City Hall.
From: donald taves <donald.taves@sympatico.ca>
Sent: Monday, December 11, 2023 10:31 AM
To: Farmer, Kelly <kfarmer@london.ca>
Cc: president@naturelondon.ca
Subject: [EXTERNAL] Nature London Requested Dates for the Civic Garden Complex – Revision
Hi Kelly,
Some requested changes and additions for Nature London 2025 bookings for the Civic Garden Complex
If the changes cannot be made, then we will continue with the original arrangements and add the November date.
January 10, 2025 – no change
February 14, 2025 – no change
February 21, 2025 – change to February 28, 2025
March 14, 2025 – no change
March 21, 2025 – change to March 28, 2025
April 11, 2025 – no change
September 12, 2025 – no change
October 10, 2025 – no change
October 17, 2025 – change to October 24, 2025
add November 28, 2025
Don Taves
President Nature London
For the remainder of 2024, we have:
September 6, 2024 (Friday) – Indoor Mtg
No Fridays available in October 2024
November 1, 2024 (Friday) – Indoor Mtg
November 22, 2024 (Friday) – Birding Wing
We have also booked two Thursdays in October 2024
Thursday October 10, 2024 – Indoor Mtg
Thursday October 17, 2024 – Birding Wing
We will revisit the November 2024 dates once we clarify the date for the 2024 NL Awards Banquet.